A written request for approval of expenditures should be submitted to the Board Chair or Executive Director prior to making any expenditures in order to ensure reimbursement of expenses.  Once written approval is received from the Board Chair or Executive Director (email is acceptable), the board member may make the approved expenditures.  The board member must then submit a Board Member Request for Reimbursement Form as well as original proof of payment (receipts) for expenditures to the Board Chair or Executive Director.  The reimbursement form, if approved, will be signed by the Board Chair or Executive Director and a check will be issued to the board member being reimbursed.